Crane Exes Association

August 30, 2004 Meeting

7:00 pm

Chamber of Commerce

Minutes

The meeting was called to order by Vonna Johnson, Secretary/Treasurer. Those attending were: Donna Vanderveer, Debby Cowden, Heather Basurto, Kenny Smith, Jill Gallion, Thea Gallion and Bill Mathes.

Vonna opened by advising those present that the purpose of the meeting was to determine if the Association wanted to host the 2005 All School Reunion and if so, set the date.

Donna Vanderveer made a motion that Association again host the 5-year all school reunion and that the 1^st weekend in August again, be the date for the reunion as it has been the last 3 reunions in 1985, 1990, 2000. Bill Mathes seconded the motion. Motion carried unanimously.  The exact dates for the reunion will be Friday, August 5, Saturday, August 6 and Sunday, August 7, 2005.

It was agreed upon by those present, that there should be a meeting on a monthly basis to plan and organize the reunion. The first Monday of each month will be the meeting date, to be held at 7:00 p.m. at the Chamber of Commerce.  The next meeting will be October 4, 2004. Thea Gallion agreed to take care of publicizing the meetings.

Vonna then went over the various components of the reunion and asked for volunteers to chair those areas:  Saturday Registration, General Assembly, Friday evening Luau, Saturday BBQ, Saturday Night Dance, Reunion Pre-Registration, Finances, Class Address Updates and Reunion Booklets for mailing.

BBQ - Heather Basurto

Dance - Kenny Smith and Jill Gallion

Reunion Booklets/Advertising - Thea Gallion

Luau - Becky Morrison (Thea nominated her)

Publicity - Dede Wallace (Thea nominated her)

Saturday Registration - Thea Gallion

General Assembly - Leigh Ann McCain (Thea nominated her)

Reunion Pre-Registration/Finances - Vonna Johnson

Class Address Updates -

            30's -                                                               71-75 - Donna Vanderveer     

            50's -                                                               76-80 - Thea Gallion

            60-64 -                                                                        81-89 -

            65-70 - Kenny Smith and Debby Cowden        90-05 - Heather Basurto

These people agreed to find someone from each class to be responsible for updating their class lists. A master list will be furnished at the next meeting of class representatives.

Vonna then advised the group present that the checking account balance at Western State Bank was $1,156.84 and the CD value held at Security State Bank was $11,587.76. Vonna reminded the group that at a past meeting, it voted upon to keep the checking account balance at no less than $1,000 at any given time. She also informed the group that in the past, Security State had allowed the Association to pull from the CD, money as needed, and have not required us to cash in the CD.

Vonna also informed the group present that the practice for distributing money was upon receipt of goods purchased or that a check would be made out to the vendor. No blank checks would be made out. If an amount was uncertain, then a check for cash could be made out the individual and receipts would be expected for the amount spent and the balance to be returned. Every penny must be accounted for and receipted.

There was a brief discussion concerning some details of choosing bands, caterers, etc. It was also mentioned that Paul Patterson, Elmer Kelton and Winnie Browning and Ann Mayes should be recognized at the General Assembly. Also, Vonna briefly described was happened at the General Assembly and some of the specifics of it.

Heather Basurto agreed to contact the County about reserving the Exhibition Building and County Pool for the dates of the reunion.

Jill Gallion informed the group that the Country Club would want to host a golf tournament on Friday morning, August 5th. It was mentioned that the golf tournament was an added attraction to the weekend, but it should not interfere with any activities specifically planned for the reunion.

A discussion was entered into concerning the election of officers. Mr. Mathes asked about the President and Vice President. Vonna explained that the current President and Vice President no longer lived in Crane and that an election to fill those positions was never had mainly due to lack of interest of taking over the positions. Vonna Johnson is the only remaining officer and agreed to continue taking care of the finances.

There being no further business, the meeting was adjourned. The next meeting is Monday, October 4, 2005, 7:00 p.m. at the Chamber of Commerce.

______________________________                        _____________

Vonna Johnson, Secretary                                            August 31, 2004