Crane Exes Association
February 7, 2005 Meeting
Chamber of Commerce
Minutes
The meeting was called to
order by Vonna Johnson. Those attending were: Vonna Johnson, Kenny Smith, Kay
Smith, Floyd Smith, Heather Basurto and Debby Cowden,
Dee Johnson, Laura Richards, Shirley Morrison, Cathy Roussarie,
Nina Heiser, Johnny Bull, Dara
Taylor, Bill Mathes, Ted Hogan, Jill Wright, Rosemary
Cavazos, Larry Vanderveer, Donna Vanderveer,
Paul Scott Smith.
A motion was made by Floyd
Smith and seconded by Bill Mathes to approve the
minutes as presented for the January meeting. Motion carried.
Vonna Johnson opened the
meeting with a statement regarding the main goal of the meeting being the
election of officers for the vacated positions of President, Vice President,
and Secretary. A discussion was entered into regarding the need for officers at
all and the role and responsibility of the officers. Vonna explained that the
association had accumulated a sizeable sum of money since 1985. The need for
there to be officer(s) to be responsible for that money was very important. Vonna
explained the situation the association was in at the present time was a
perfect example of the need for officers. She explained that at the present
time, there is only one officer to oversee the association and if that officer
moved or vacated the position unexpectedly, the money in the association’s
account would be unprotected. The association must have more than one person
fiscally responsible for the protection and oversight of the association money.
Vonna Johnson called for
nominations of President. Donna Vanderveer nominated
Heather Basurto. Heather declined due to commitments
to several other community organizations as well as her family commitment.
Discussion continued. Vonna
reiterated that there is about a 9-month period that requires a large amount of
work and attention (that being the year prior to the all school reunion). The
other 4 years in between is mainly seeing that the mini diplomas for graduates
are purchased, annuals are purchased, box rent is paid, project graduation
donation made and web maintenance. On occasion, there arises a special community
need that would require the involvement of the exes association (ex. Support
the Troops Rally in 2002 after 911). There are no regularly scheduled meetings
during that 4-year period. Regular monthly meetings are called the year prior
to the reunion.
Nina Hesier
commented that an effort to get the 30-year old age-group exes in Crane
involved should be a priority. Debby Cowden shared that the reunion in its
present format is mapped out in detail and proven successful, so the
responsibilities this go around shouldn’t prove too overwhelming. Then in 2010,
if format changes are desired, then the new officers would have a reunion under
their belts and could make informed decisions about such changes.
Vonna agreed to stay on as
Treasurer and mentor anyone who was elected through this reunion. Vonna
informed the group that if no officers were elected at the end of the night,
that she had legal authority to elect herself president, vice president and
secretary. She informed the group that if it came to that scenario, she would
then call to dissolve the association and disburse the funds.
Again, after much
deliberation and discussion, another call for President nominations
was called for. Johnny Bull nominated Laura Stark Richards. Dee Johnson
seconded the motion. Laura Richards was elected President unanimously.
Nomination
were called for Vice President.
Bill Mathes nominated Dara
Scott Taylor as Vice President. Johnny Bull seconded. Dara
Scott Taylor was elected Vice President unanimously.
Nominations were called for
Secretary. Bill Mathes nominated Heather Basurto. Johnny Bull seconded the motion. Heather Basurto was elected Secretary unanimously.
Vonna will inform Security
State Bank and West Texas National Bank to add Laura Richards’ name to the
signature card. At the present time, only one signature is required. This just
ensures that in the absence of the Treasurer, the President would be able to
sign a check or make a deposit.
The meeting moved to
committee reports at this time.
Financial: Vonna Johnson reported that the
finances remained the same. No money had been expended. She informed the group
that the first major expenditure would be the deposit for the band.
BBQ: Heather Basurto
will keep in touch with Johnny’s BBQ. She will work on getting tickets ready
for preregistration. Heather will work on cleanup
needs, setup, volunteers to man to tables at the Registration and BBQ.
Dance:
Jill Wright reported that she had 5-6 CD’s and/or Videos for the group to
preview. The group went to Johnny Bull’s house to view the material (at the end
of the meeting). Jill said all the groups were in the $6,000 range. After listening
to the groups presented, the group “The Pictures” was voted on with the group
“Sonata” was voted second choice. The Carol Marks agency represents “The
Pictures” and they are out of
Luau:
Jill Wright suggested that we get a band she knows to play at the Luau. The
cost would be $750. Discussion was entered into regarding using a DJ for
$250-300 versus a band for $750. There was also discussion regarding whether or
not a band would be too loud for the Luau and whether or not the electrical
needs could be met. Further discussion was about the feasibility for the band
to moved outside the pool area which then brought
discussion concerning security and control issues since the Luau is a paid
event.
Donna Vanderveer
made the motion to pursue the logistics (procurement, maintenance, materials,
personnel, finances) of a live band and/or DJ and report at the next meeting.
Heather Basurto seconded the motion. Jill will make a
report at the next business meeting.
Nina Heiser
volunteered to coordinate the Luau. Vonna reported that the Crane ISD cafeteria
ladies declined the offer to prepare the food for the Luau as did the Dinner
Bell and My Friends Grill. Debby Cowden mentioned that the county ladies that
prepare the meals for Senior Citizens had expressed an interest in doing this
for us. Rosemary Cavazos said she would contact them and coordinate the food.
Nina will coordinate volunteers handle the tickets/door sales, decorations and
cleanup. Donna Vanderveer informed Nina that the
cocktail tables used in the pool area were stored at the airport hanger.
Registration Booklets/Postcards –
Johnny Bull agreed to
coordinate the sale of ads for the registration booklets. The group agreed that
the he would sell ads in $25, $50, $75 and $100 increments for ¼, ½, ¾ and full
page ads.
Heather Basurto
received bids from The Crane News and Kinkos for
printing the registration booklets. It was agreed upon by the group to get The
Crane News to print and collate the registration booklets for a cost of
approximately $2,370.02 based on 3,500 booklet estimate.
Registration/General Assembly –
Paul Scott Smith agreed to coordinate
the Registration including registration tables for the gym, decorations for the
tables, registration books and workers needed. Paul agreed to take care of the
class signs for the assembly). Vonna informed the group that Don Woodward would
be the MC. Heather Basurto is going to check with Elizbeth Geary to see if you would be interested in singing
a salute to the military entities. Jill Wright made a motion to contract CRM
Services (Nancy Crider) for all custodial needs in all areas of the reunion.
The motion was seconded by Heather Basurto, Motion
carried.
A worknight
meeting to address postcards was set for
The next regular business
meeting is March 7, 2005,
There being no further
business, the meeting was adjourned.
___________________________
Vonna
Johnson, Secretary